Highlight
Industry: Non-profit organisation
Solution: ePurchase Control
Results:
- Greater control over purchase budgets
- Minimise risks of poor purchase decisions and potential fraud
Challenge
As a leading humanitarian non-profit organisation grew, the volume of its purchases expanded significantly, increasing the challenge of managing and controlling purchase budgets. In some instances, hard copies of approved purchase records got lost. Without a clear view of routine purchasing behaviour in the organisation, it became challenging to make strategic purchase decisions. Consequently, the organisation approached RSM Stone Forest IT (SFIT) for a solution to improve control over purchase budgets.
Solution
After assessing the client’s needs, SFIT integrated ePurchase Control with its existing Sage 300 accounting system. Designed as an optional add-on for Sage 300, ePurchase Control expedites the client’s purchase approval process by:
- Consolidating all purchase requests on a centralised platform
- Allowing users to easily track purchasing activities through a dashboard that provides a comprehensive view of all approved/outstanding purchase requests
- Enabling all supporting documents to be filed digitally for easy reference
- Allowing purchase requests to be viewed/approved online anywhere, anytime
Results
Following the implementation of ePurchase Control, the client enjoyed several benefits:
- Clear and comprehensive visibility of purchasing behaviour results in greater control over purchase budgets and efficiency in managing them
- More timely purchases due to flexibility of consolidating purchase requests anytime in any location
- Minimise risks of poor purchase decisions and potential fraud in this area
With our intimate understanding of clients’ needs and extensive experience in providing customised solutions for Sage 300, we help businesses to achieve greater efficiency and productivity.
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